Meeting Minutes Should Include …

October 2018

Meeting minutes of condo board meetings may be one of the most important documents for condo corporations.

They are a permanent record of corporation business.  Meeting minutes are a record of all actions taken at a meeting.

If something is not mentioned in meeting minutes there is no record of it occurring.

Meeting minutes are not a verbatim record of discussions at a board meeting.  Details or background information do not belong in meeting minutes.  They are intended as a record of all board votes and decisions made at the meeting.

On too many occasions, meeting minutes fail to contain important information.

Too much information or excessive detail can become problematic in the future and should be avoided.  While it is permissible to use notes, video or audio records taken during a meeting to assist in preparation of minutes, these should be destroyed once minutes are approved by the board.