Disclosing Personal Information

June 2021

Management should remain diligent about protecting owner and resident information from improper disclosure.  This applies equally to contact information and individual names in documents provided by the corporation.

A resident complains about limited exercise room access hours and suggests they be expanded.  The suggestion is then discussed at a board meeting.  Meeting minutes referencing this matter should not identify the suggester by name.

The Condo Act allows owners access to corporation records, except for certain records including those relating to specific unit owners. The corporation has no right to make meeting minutes or other records available inclusive of owner information.  Best practice is to redact this information prior to making records available.