There are three types of meetings held by a condo corporation.
Meetings are governed by sections 35 and 46 of the Condo Act.
Annual General Meeting
The Annual General Meeting (AGM) is held once per year.
Owners may be asked to vote on major decisions, elect new directors, select the corporation’s auditor for the next fiscal year, hear the auditor’s report on the fiscal health of the corporation and review audited financial statements.
Attendance is limited to registered owners, proxy holders, those with a Power of Attorney (POA) and Authorized Signing Officers (ASOs).
Board meetings are held throughout the year.
They are for directors to discuss business of the corporation. Managers may prepare materials, attend meetings and present a management report. Managers may also receive direction from the board.
Condo owners may attend a board meeting with permission of the chair. The chair is normally the President or, in their absence, Vice President.
Other Owners’ Meetings
The board of directors can call a meeting of owners at any time. Owners can request a meeting of owners to discuss any issue. If owners of at least 15% of the units sign a written request for a special meeting, the board is required to call the meeting and hold it within a certain period of time.